The 76th Annual DeWitt Ox Roast will be hosted in Downtown DeWitt, August 19-21, 2022 We hope you will join us for this fun-filled weekend featuring a food and beverage court, arts & crafts bazaar, great entertainment, numerous children’s activities, carnival, adult activities, duck race, pet beauty contest, and much more!
2022 General Information
Sales, Displays & Pricing
We are seeking a creative and diverse selection of vendors with items appropriate for a family-friendly environment. All arts and crafts must be hand crafted. Commercial/manufactured items, food, beverage, resale and used items are not allowed. Food and beverage vendors must apply via the food and beverage vendor application.
Date & Hours
Vendor booths must be fully staffed and open for business during stated hours.
Important Dates & Times
• Early Registration Deadline is Friday, July 15,2022 (Completed Application and Payment required)
• Late Registration Fees Begin, Saturday, July 16, 2022 (Completed Application and Payment required)
• Check-in and Set-up: Friday, August 19, 2022 8 am—2 pm
• Tear-Down: Sunday, August 20 2022 beginning at 3:00 pm
Absolutely no application will be accepted without full payment, completed application and support photographs. Only one vendor is allowed per booth space. Please indicate the number of 10×10 units you will require for your needs on your application.
12’x 15’ Space $125 Prior to July 15, 2022
12’ x 15’ Space $135 After July 16, 2022
Corner Space $150 (Limited Number) Please include separate check for corner space as these will be granted on first come basis.
There will be no refunds of booth fees after notification of acceptance. All refund requests prior to this date must be in writing. A $50 fee will be assessed for any returned checks. Any violations of the rules and regulations or other applicable city/state/county ordinances will result in immediate dismissal from the DeWitt Ox Roast in which case no refunds will be issued. No refunds will be given due to the cancellation of the event by an Act of God, Local Authorities, or weather related incident.
Sales Tax and Licensing Requirements
All vendors must have a sales tax license or obtain a concessionaires sales tax return and payment form 5089 from the State of Michigan. All vendors are responsible for any tax required by the State or Federal taxing authorities.
Location Assignment & Set Up
To capitalize on the closure of the streets for the Ox Roast, the street vendor area will be located in the center of downtown DeWitt. Based on received applications, the Ox Roast committee will assign your location in the best interest of the event. We will do our best to accommodate location preference based on order of received and completed applications.
Once assigned, movement or relocation will not be permitted. You will be notified of your location the first week of August. You must set-up within the allotted set-up time period (Friday 8 am—2 pm) and all vehicles must be removed from the area by 3 pm. No vehicle access within the Event footprint will be permitted until 4:00 pm Sunday or until police deem it safe to enter. Late comers will not be accommodated and no refunds will be issued. All vendors are required to cover their booth space with a
minimum 10’x10’ pop-up tent. Do not solicit or impede outside your purchased booth space. Smoking is not allowed within your booth space. Respect your neighbors and customers. Vendors are expected to provide their own tents, tables, chairs, and display boards. Do not tape, tack, or otherwise affix any materials or signs to walls, trees, lamp posts or other surfaces on public or private property.
All inventory and boxes must be contained in your booth area, you may not set-up on the grass, sidewalks, or street outside your booth. Canopies MUST be anchored by weights on all tent corners. Vendors area required to bring their own tent weights. No ground stakes are permitted; the street is concrete/asphalt pavement. Vendors are responsible for transporting and placing their own booths and units. Labor to set-up/tear down booths is not provided. All vendors booths must be ready by 3 pm
Friday, NO EXCEPTIONS.
No loud audio system may be used. Please be considerate of your neighbors.
Generators are not allowed. Electricity is available on a limited basis.
NO water hookup is available to street vendors.
Cleanliness and Trash Removal
Vendors will keep their location and surrounding area clean and free from litter. All garbage must be disposed of at the end of the Festival at designated locations.
Police, EMS, and professional security will monitor and be present throughout the event. The DeWitt Memorial Association will employ a professional security firm to be on-site Friday and Saturday night. The Ox Roast, DeWitt Memorial Association, it sponsors, members, and participants assume no liability for loss or damage to a vendor’s cash, wares, or property. Every precaution will be taken to guard against loss or damage.
This agreement is non-transferable and may not be assigned to another party.
Alcohol, Foul Language, and Threats to Safety
Consumption, promotion, sales, or possession of alcoholic beverages are not allowed in the Festival footprint unless approved by
the Ox Roast Committee. The Event will not tolerate any foul language, threats to the safety and welfare of attendees, or violations of any stated rules or actions deemed inappropriate by the Ox Roast Committee. Any violations of this will be cause for immediate removal from the premises and denial of future participation in the event.
Parking for Personal Vehicles
Vendors must park their personal vehicles in designated areas only. A Parking map will be provided in the information package sent in July.
Use of Name
“DeWitt Ox Roast” is trademarked and MAY NOT be used to personalize any items sold at the Ox Roast Event unless the Ox Roast Committee has negotiated, approved, and issued an exclusive Special Activities Contract with you and arrangements have been made for the Ox Roast to receive full commissions or royalties on the sale of that merchandise. DO NOT attempt to use the name or any variation thereof on shirts, clothing, food products, or merchandise of any kind. The Ox Roast will prosecute violators to the
fullest extent of the law. This application is not a Special Activities Contract.