Food Vendor App

The 76th Annual DeWitt Ox Roast will be hosted in Downtown DeWitt August 18-20, 2023 We hope you will join us for this fun-filled weekend featuring a food and beverage court, arts & crafts bazaar, entertainment, numerous children’s activities, carnival, adult activities, duck race, pet beauty contest, bingo, and much more.
2023 General Information—Food Court
We are seeking a diverse selection of Food and Beverage Vendors for our Food and Beverage Plaza. The Plaza will showcase a variety of food, beer, and wine for the enjoyment of thousands of people who attend this fantastic weekend. If you are interested in participating in this annual event, please review the following information.
Important Dates and Times
• Applications must be received by June 1, 2023
• If selected, a signed contract and booth fee must submitted within 10 days of contract receipt
• Check-in and Set-up: Friday, August 18, 8am-2:00 pm
• Tear down: Sunday, August 20, beginning at 4:00 pm
The event will be open to the public from 4-11 pm Friday; Saturday 10:00 am—11:00 pm; Sunday 10:00 am—4:00 pm.
Food vendors are not required to be open the entire time; however, we are encouraging everyone to be open as much
as possible for best results.
There is a non-refundable fee of $750 due with the signed contract plus $25 fee for credit cards.
Application Procedure

  1. Please complete the enclosed application and return with photo of truck and/or booth, product list with pricing,
    and truck/booth diagram.
  2. Please return completed application with required support documentation by June 1, 2023
  3. Vendors will be selected based on the following criteria
    • Complete and thorough application
    • Appearance of truck/booth
    • Uniqueness of product
  4. Each vendor selected will be provided with an appropriate contract which must be returned no later than June 15,
    2023 along with a non-refundable fee of $750

    There will be no refunds of booth fees after contract has been accepted. A $50 fee will be assessed for any returned checks. Any violations of the rules and regulations or other applicable city/state/county ordinances will result in immediate dismissal from the DeWitt Ox Roast in which case no refunds will be issued. No refunds will be given due to the cancellation of the event by an Act of God, Local Authorities, or weather related incident.
    Sales Tax and Licensing Requirements
    Each Vendor is responsible to acquire all needed county and state permits and licenses including a sales tax license.
    Location Assignment & Set Up
    To capitalize on the closure of the streets for the Ox Roast, the Food and Beverage Plaza will be located in the center of downtown DeWitt. Based on received applications, the Food Concession Chair will assign your location in the best interest of the event.
    Once assigned, movement or relocation will not be permitted You will be notified of your location the first week of August. You must set-up within the allotted set-up time period (Friday 8 am—2 pm) There will be no vehicle access to the Event footprint will be permitted until 4:30 pm Sunday or until police deem it safe to enter. All streets will be opened to vehicle traffic by 7:00 pm on Sunday. Latecomers will not be accommodated and no refunds will be issued.
    Do not solicit or impede outside your purchased booth space. Smoking is not allowed within your booth space. Respect your neighbors and customers. . Do not tape, tack, or otherwise affix any materials or signs to walls, trees, lamp posts or other surfaces on public or private property. All inventory and boxes must be contained in your booth area, you may not set-up on the grass, sidewalks, or street outside your booth. Canopies MUST be anchored by weights on all tent corners. Vendors area required to bring their own tent weights. No ground stakes are permitted; the street is concrete/asphalt pavement. Vendors are responsible for transporting and placing their own booths and units. Labor to set-up/tear down booths is not provided. All vendors booths must be ready by 3 pm Friday, NO EXCEPTIONS.
    All Vendors are required to stay in place for the entirety of the vent rain or shine. In the vent of lightening, trucks with propane tanks will be required to turn them off and go indoors for cover. Vendors may return to their trucks when given the all clear.

    No loud audio system may be used. Please be considerate of your neighbors.
    Electricity is available if necessary. However, it is important to know what amperage you require (20, 30, 50) We also need to know if you are using a 110 connection or 220).NO GENERATORS WILL BE ALLOWED IN THE FOOD AND BEVERAGE AREA.
    Water Hookup
    There is a limited supply of water available via a fire hydrant connection.
    Cleanliness and Trash Removal
    Vendors will keep their location and surrounding area clean and free of litter. All garbage must be disposed of at the end of the Festival at designated locations.
    Police, EMS, and professional security will monitor and be present throughout the event. The DeWitt Memorial Association will employ a professional security firm to be on-site Friday and Saturday night. The Ox Roast, DeWitt Memorial Association, it sponsors, members, and participants assume no liability for loss or damage to a vendor’s cash, wares, or property. Every precaution will be taken to guard against loss or damage.
    This agreement is non-transferable and may not be assigned to another part.
    Alcohol, Foul Language, and Threats to Safety
    Consumption, promotion, sales, or possession of alcoholic beverages are not allowed in the Festival footprint unless approved by the Ox Roast Committee. The Event will not tolerate any foul language, threats to the safety and welfare of attendees, or violations of any stated rules or actions deemed inappropriate by the Ox Roast Committee. Any violations of this will be cause for immediate removal from the premises and denial of future participation in the event.
    Parking for Personal Vehicles
    Vendors must park their personal vehicles in designated areas only. A Parking map will be provided in the information package sent in July. There will be no parking of personal vehicles in the Food Court as there is no mobility once parked.
    Use of Name
    “DeWitt Ox Roast” is trademarked and MAY NOT be used to personalize any items sold at the Ox Roast Event unless the Ox Roast Committee has negotiated, approved, and issued an exclusive Special Activities Contract with you and arrangements have been made for the Ox Roast to receive full commissions or royalties on the sale of that merchandise. DO NOT attempt to use the name or any variation thereof on shirts, clothing, food products, or merchandise of any kid. The Ox Roast will prosecute violators to the
    fullest extent of the law. This application is not a Special Activities Contract.

    Festival Hours: Friday 4:00 — 11:00 pm Saturday 10:00 am—11:00 pm Sunday 10:00 am – 4:00 pm

    By checking this box, I agree that I have read all the rules and information listed above on this page.
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    Contact Name / Location / Name of Event / Phone Number
    Vendor approval will be made by a committee.
    Vendors will be notified of acceptance with appropriate contract within 10 days of application. No refunds after acceptance.